Which of the following should meeting facilitators do?

Which of the following should meeting facilitators do?

• A. Get attendees to take part in the meeting
• B. Decide the outcome of topics without discussion
• C. Take notes for others
• D. Check for comprehension of agenda points

Answer: (C)

Capturing a clear, shareable record of the meeting is essential for effective facilitation. Taking notes for others creates a single, accurate record of what was decided, who is responsible for each action, and by when. This helps everyone follow up, supports attendees who missed part of the meeting, and reduces confusion by providing a concrete reference for next steps. While encouraging participation and checking for understanding are important duties of a facilitator, the notes themselves ensure accountability and continuity after the meeting. Other approaches—like leaving decisions to attendees without a documented trail or making outcomes without discussion—undercut collaboration and clarity, whereas documenting the outcomes and owners keeps the process transparent and actionable.

Capturing a clear, shareable record of the meeting is essential for effective facilitation. Taking notes for others creates a single, accurate record of what was decided, who is responsible for each action, and by when. This helps everyone follow up, supports attendees who missed part of the meeting, and reduces confusion by providing a concrete reference for next steps.

While encouraging participation and checking for understanding are important duties of a facilitator, the notes themselves ensure accountability and continuity after the meeting. Other approaches—like leaving decisions to attendees without a documented trail or making outcomes without discussion—undercut collaboration and clarity, whereas documenting the outcomes and owners keeps the process transparent and actionable.